Document Management System Workflow Design for Organizing, Reviewing, Approving, and Archiving Files
A document management workflow should move every file through four clear states: organized, reviewed, approved, and archived. The best design assigns ownership, sets rules for metadata, tracks each version, and removes guesswork from handoffs. A team should know who owns a document, what status it has, what action comes next, and where it will live after final approval. Read more